Warehouse Office Manager

Warehouse Office Manager

Time type: full time

Posted on: February 05, 2026

Job requisition id: R6336

What we need

We are seeking an organized, proactive, and professional Warehouse Office Manager to oversee the administrative operations of our facility. As the central point of coordination for office functions, you will ensure seamless day-to-day operations, support warehouse leadership, and maintain a professional environment for internal teams and external visitors.

The ideal candidate excels at multitasking and high-level administrative support within a fast-paced logistics setting. This role offers a unique opportunity to drive warehouse efficiency while occasionally representing the company at key industry events.

What we do

Exol is pioneering "Fulfillment-as-a-Service," offering outsourced warehousing operations and specializing in high-density automated solutions. We focus on the efficient movement of goods across the CPG, food and beverage, wholesale, and retail sectors.

Exol is an independently managed joint venture between Symbotic and Softbank.

What you’ll do

• Office Management: Manage daily office operations including scheduling, correspondence, filing systems, procurement, and facility maintenance coordination.

• Communications: Serve as the primary point of contact for internal and external inquiries; manage phone, email, and mail.

• Visitor Coordination: Lead customer site visits, including scheduling tours, preparing agendas, coordinating safety briefings/PPE, and ensuring professional guest experience.

• Operational Support: Maintain accurate records for inventory audits, compliance, and general warehouse documentation.

• Event & Travel Logistics: Provide administrative and on-site support for warehouse management at off-site conferences and trade shows (e.g., travel arrangements and booth coordination).

• HR & Finance Admin: Assist with employee onboarding, training coordination, and time-off tracking. Support budgeting, expense tracking, and invoice processing.

• Process Improvement: Implement office procedures to improve organizational efficiency.

What you’ll need

• Bachelor’s degree in business administration, Office Management, or a related field (or equivalent experience).

• Minimum 5 years in office management or administrative coordination, preferably in a warehouse, distribution, or logistics environment.

• Proficiency in Microsoft Office Suite and familiarity with ERP systems or office management software.

• Exceptional attention to detail and a professional demeanor when interacting with customers and executives.

• Ability to travel domestically (approx. 10%) for industry events.

• Familiarity with industrial health and safety protocols.

• Professional certification in office management or project coordination.

Our environment

• In-Warehouse Role: You will work both in the office and on the warehouse floor; ability to walk/stand for extended periods is required.

• Schedule Flexibility: Ability to work multiple shifts (day, swing, night) or be on-call depending on operational demands.

• Expenses: The employee is responsible for managing expenses on a personal credit card to be reimbursed bi-weekly.

• Requirements: Must have a valid driver’s license and the ability to travel to client locations.

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