Vendor Management Specialist
Time type: full time
Posted on: October 14, 2025
Job requisition id: R5644
What we need
As the Vendor Management Specialist you will be responsible for updating, maintaining and protecting Symbotic’s vendor master data. This includes the proper review, creation and modification of new or existing vendors while ensuring compliance with policy and audit controls. You will act as the liaison supporting the business, vendors and peers, identifying and resolving issues preventing the timely processing & payment of invoices. You will need to easily adapt to an agile, constantly changing work environment in the performance of assigned tasks and special projects in a rapidly growing technology company. This role reports to the Accounts Payable Manager.
What we do
The Accounting team is part of the Finance organization, which is a critical financial business partner for the Company. Finance functions include General Accounting, Accounts Payable & Receivable, Internal Audit, FP&A. Our Finance team is a trusted source of financial information and guidance for our internal customers, partners, customers, suppliers, regulators, and stakeholders.
What you’ll do
Work with internal and external business partners in a fast paced, multifaceted, dynamic environment to ensure vendors are set up or modified timely, accurately, and in compliance with policy.
Research, collect, validate and acquire key vendor data such as TINs, W9 forms, 1099 withholding data, remit and physical addresses.
Secure, validate and maintain all vendor bank details in accordance with process and policy
Cleanse vendor master data, merging duplicate vendors, and ensuring all required documentation is on file.
Promptly respond to internal and external business partners in a prompt and professional manner.
Contribute to continuous improvement by identifying opportunities to streamline and maximize processes.
Educate and guide business partners on process and required documentation.
Support internal control and audit needs
Independently use logic to analyze and resolve issues.
Consistently meet assigned deadlines.
Maintain strong relationships with assigned vendors, team partners and peers.
Facilitate the completion of internal and external reporting requirements.
Complete additional duties as assigned.
What you’ll need
Associate’s degree in accounting, finance, or business; Bachelor’s degree preferred, or equivalent experience
Minimum 2 years of experience maintaining vendor master data
Experience with an integrated P2P process
Familiar with the use of SAP.
Proficient with Microsoft Office, with a strong emphasis on Excel.
Willingness and desire to contribute to continuous improvement.
Previous experience with 1099’s and Sales & Use tax helpful.
Previous experience with process definition and documentation helpful.
Excellent communication skills and attention to detail.
Strong organizational and time management skills.
Flexible; ability to adapt to changing priorities and multiple tasks.
Hybrid role based in Wilmington, MA. (3 days a week)
Our Environment
Up to 10% travel may be required. Employees must have a valid driver’s license and the ability to drive and/or fly to client and other customer locations.
The employee is responsible for owning a credit card and managing expenses personally to be reimbursed on a bi-weekly basis.
#LI-TN1
#LI-NN1
#LI-Hybrid
Apply Now
